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» Supply Chain Management

Enterprise Distribution and Logistics Supply Chain Management has evolved into one of the key strategic operations within every successful manufacturing company today. Establishing strong and effective supplier relationships to deliver quality products on time at the right price has a direct impact on sustaining profitable and consistent performance. FlexGen 4 – SCM provides the application services used to establish suppliers, monitor their performance, execute the buy plan and assure that the enterprise is receiving full value and fulfillment from its supply chain.

Supply Chain Management includes the following software features:

Procurement Planning / Scheduling
The foundation of a solid Supply Chain Management system is based on an accurate and efficient Planning and Execution capability to support materials procurement. Fed through the FlexGen 4 - ERP system, a comprehensive and time phased materials plan is electronically delivered to your procurement group charged with managing suppliers and executing the
delivery schedule. Many automated planning and monitoring tools are available to track supplier performance and delivery including quality assessment and budget control. FlexGen 4 - SCM also provides complete outplant tracking of services and parts through local suppliers and foreign.

Electronic Requisitions
Apart from the formal Materials Plan, FlexGen 4 - SCM offers electronic requisitions to manage miscellaneous purchases. Buyer requisitions can be reviewed and approved on-line by management and include procurement limits, supplier recommendations and tracking through to delivery, easing the administrative effort required. Full financial reporting and control is automatically built into each requisition assuring
accurate and timely accounting of each transaction.

Request for Quote
A key function of your procurement group is the effective
management of price negotiations and delivery across
the entire supply chain. FlexGen 4 - SCM streamlines this process through a web portal uniquely designed to feed suppliers with future parts planning and scheduling requirements to quote pricing and delivery. By entering sourcing information on-line, suppliers can provide real-time information to procurement which results in effective cost control and supplier performance. Importantly, changes to the procurement plan can be announced electronically, keeping the supply chain fully informed at all times.

Supplier Call Center
The typical Supply Chain Management process is dynamic, ever changing and a challenge to administrate. FlexGen 4 -SCM provides a set of applications tools through it's Supplier Call Center enironment used to track conversations, commitments, schedule changes and follow up. With on-line tools to manage and review all transactions across the supply chain, execution
and performance becomes the norm. Electronic communications with suppliers, coupled with call management, assures that your procurement process will be optimized.

Procurement / Contract Administration
With FlexGen 4 - SCM, Procurement and Contract negotiations are where the Materials Plan is put into action. Based on the time phased material requirements generated, purchasing is able to establish the complete materials acquisition process for components, sub-assemblies and services sourced through the supply chain. Suppliers are constantly monitored and evaluated based on fulfillment, quality and on-time delivery.

Supplier Corrective Action
For suppliers involved in providing highly technical or sophisticated parts and services, a management process is required to control non conforming or out of conformance materials. FlexGen 4 - SCM provides the applications needed to manage any item that needs corrective action to fix, replace or substitute new parts when quality standards or specifications are not
met by the supplier. Electronic review and approval of all
corrrective actions keeps management and individual suppliers in sync with pending resolutions and scheduling disruptions when they occur. Quality also collects corrective action information to include in the performance assesment of individual suppliers.

Supplier Relationship Management
Supplier Relationship Management allows you to keep focused on the Supplier component of the supply chain. As companies continue to scale back the number of key suppliers they rely upon, the ability to monitor, collaborate and measure their on-going performance becomes critical. FlexGen 4 - SCM allows you to establish formal review and auditing procedures for each supplier assuring open communications, immediate problem resolution and high retention of key suppliers.

Supplier Review / Certification
Reviewing the performance of each supplier on a periodic basis can assure that underperforming suppliers are identified and administered more closely. FlexGen 4 - SCM has a supplier assessment process which can lead to high performers receiving formal certification, resulting in streamlined procurement
and reduced administrative costs within the supply chain. QA can reduce the inspection and review process speeding parts on to production and eliminating waste. Delivery, Quality, Compliance and general business proficiency all play in to the formal certification process behind any supplier approved. Formal compliance documents can be automatically forwarded to any
supplier keeping them informed at all times of their status.

Electronic Documents
For high technology products, detailed specifications, drawings, and videos are often required to clearly profile selected parts being procured. Your design engineers and quality assurance managers can electronically forward a wide range of information to the supply chain as a support service to procurement. This means that suppliers will have the critical information need ed to supply parts exactly as designed, on time and on budget. FlexGen 4 - SCM with it's Electronic Documents manager is a key business process enhancing the overall supply chain.

Quality Assurance
Quality Assurance plays a strategic role in developing many of the standards and practices imposed upon the supply chain. FlexGen 4 - SCM allows you to develop formal documentation, receiving procedures and quality analysis of incoming materials, guaranteeing that only 100% useable parts get transacted. All forms of statistical analysis can be implemented, streamlining the QA review process and expediting parts to production, saving time and administrative costs.

Electronic Forms
FlexGen 4 - SCM offers a full complient of customizable forms to support the entire supply chain management process. Electronic versions including PDF's of Purchase Orders, Requisitions, Corrective Action Forms among others are available. On-line forms over the web can be used to import supplier pricing and delivery schedules in conjuction with RFQ management. Real
time, accurate information streamlines administration and reduces procurement waste and inefficiency.

Accounts Payable
The FlexGen 4 - AFA Accounts Payable system allows for easy management of all aspects of cash disbursements. All supplier invoices are managed against terms and integrated with receiving data to assure payment only for goods received and accepted. Flexible payment schedules and selection of invoices due for payment make managing cash disbursements, with full simulation capabilities, a vital part of the cash utilization process.

Decision Support Services - SCM
To make sound decisions about suppliers, process and performance, requires accurate and timely information about all the key events surrounding your supply chain. FlexGen 4 - SCM coupled with Quality Assurance generates a vast array of performance metrics used to track and monitor supplier and procurements performance over time. Key Performace Indicators concerning on-time deliveries, quality failures, certifica-
tion and non compliance all come together to support the management process and evaluation of suppliers and buyers. Negative trends are monitored, schedule disruptions are reviewed and underperforming suppliers are identified for corrective action. Optimum supply chain performance is a requirement for every profitable manufacturing company.

Supplier Web Services Portal
Providing suppliers with material requirements, documentation, schedules and changes, are a time consuming management process. With FlexGen 4 - SCM a variety of application services are provided over the web, through a unique Supplier Services Web Portal. Secure and always available to suppliers, the web portal is where suppliers can go to update planning and
delivery schedules, price changes, download specifications or review their supplier performance on-line. This allows for an efficient supplier relationship and minimal surprises from your key business partners - your supply chain.

FlexGen 4-AE
Enabling the
Adaptive Enterprise
Enterprise Resource
Planning
Customer Relationship
Management
Supply Chain
Management
Procurement Planning / Scheduling
Electronic Requisitions

Request for Quote

Supplier Call Center
Procurement / Contract Admin
Supplier Corrective Action
Supplier Relationship Management
Supplier Review / Certification
Electronic Documents
Quality Assurance
Electronic Forms
Accounts Payable
Decision Support Services - SCM
Supplier Web Services Portal
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